Case Study · SaaS
Vexa Flow
Agency Management SaaS
One system for agency owners, managers, CRMs, designers and photographers — every client, task and deliverable tracked.
- Industry
- Marketing & Creative Agencies
- Year
- 2026
- Status
- Live
- Role
- Built as CTO, Vexa Labs
The challenge
What the client needed
Agencies lose track of who is doing what for which client: shoots, designs, ads and monthly deliverables are spread across chats and spreadsheets.
The solution
What we built
A multi-tenant SaaS where each agency gets role-based panels, task assignment, work-progress graphs and files stored in its own Google Drive.
Technology
PHPMySQLGoogle Drive APIJavaScript
Features delivered
- Role hierarchy: owner → managers → CRMs, designers, photographers, ad managers
- Monthly client packages with deliverables and automatic task assignment
- Per-employee work-progress graphs for owners and managers
- Per-client team chat with replies
- Files saved to each agency's own Google Drive (OAuth)
- Instant 15-day free trial on sign-up
Live SaaS with free trial
White-label panels per agency
No client files stored on our servers